Our specialists with a wide range of experience in the industry have assisted with the introduction of the Procon-X Enterprise system, our proprietary project controlling application that has been tailored to meet the needs of the construction industry, at a number of construction industry firms.
Introduction involves the provision of training about the IT application, the establishment of appropriate project controlling processes, and the development of the competences of the staff operating the project controlling tasks.
During the introduction of the system, our fundamental objective is to ensure that by the end of the introduction process, the IT system is actually fully operational and an integral part of the day-to-day operation of the construction company concerned.
THE INTRODUCTION PROCESS:
1. SURVEY OF EXISTING CONDITIONS
Introduction of the system begins with reviewing the existing project controlling processes of the company. We survey the requirements of Company Management and Project Stakeholders, review the processes that are in operation at the construction company, the tasks that individual staff members participate in and the IT applications that are used to support those processes. At the end of this process, which takes one or two days, we make a recommendation to Company Management about the way in which project controlling processes should be established or transformed.
2. MANAGEMENT OF PILOT PROJECT
In order to allow our Client to make a well-founded decision about introducing the project controlling system, prior to the commencement of introduction we manage a pilot project. The Client designates a low-level completion or new project which will be managed by one of our specialists using the Procon-X Enterprise system for a certain period of time. In addition to recording all data, the Project Controller will also present analyses about the project. The pilot period is usually two to three months. Through the tracking of the pilot project, our Client gets a practical demonstration of the functions and the advantages of the project controlling system and the links between the various project controlling processes.
3. DECISION TO INTRODUCE THE SYSTEM
Based on the pilot period, or without a pilot period, our Client makes the decision to introduce the Procon-X Enterprise system.
4. INSTALLATION OF PROCON-X ENTERPRISE, THE LICENCE
Once our Client has decided to introduce the system, the IT application is installed. Procon-X Enterprise is an application running on a server that Users access by connecting to the server. The licence can be purchased for as ingle lump sum or in instalments, or leasing of the system is also possible.
5. TRADITIONAL TRAINING
After the system in installed, traditional training commences. In a period of 6 to 10 days, training is provided for a maximum of 10 Users about the modules and functions of the Procon-X Enterprise system in a thematic fashion. Traditional training courses always finish with an exam. Users who have completed the traditional training course can begin training using a sample project.
6. TRAINING THROUGH SAMPLE PROJECT
Users who have completed the traditional training course can begin to use the system in the context of a live construction project. Their work will be supported and supervised by a Trainer until introduction is complete. The purpose of using a sample project for training is to allow Users to practice use of the Procon-X Enterprise system in a “live” situation, working with their own project, but with the assistance of a Trainer.
Once all appointed Users have passed the exam and Staff are able to use the Procon-X Enterprise system independently, in practice, delivery takes place.
8. QUALITY MANAGEMENT, SYSTEM SUPERVISION
The objective of our company is to ensure that our project controlling system operates in day-to-day practice, continuously. In order to do so, after delivery we continue to offer quality management and system supervision services to our Clients.